Not Physically There For Closing?

“How do I sign my closing documents if I’m not physically there for closing?”

Buyers that are relocating, traveling, or purchasing from out of the area frequently ask is: “How do I sign my closing documents if I’m not physically there for closing?” The good news is that you have options. The important part is understanding which documents can be signed remotely and which cannot.

Digital Signatures: Forms That Can Be Done Online

Some of your closing documents can be signed electronically using platforms like DocuSign. These typically include disclosures and preliminary paperwork that don’t require notarization. Digital signing is convenient, fast, and often helps keep the process moving forward while you’re away.

Wet Signatures: Forms That Must Be Signed in Person

Several final closing documents, specifically those that are related to financing and the transfer of ownership, require a wet signature. A wet signature means they must be signed in ink and notarized. Traditionally, this is done at the escrow office, which is usually the simplest and smoothest option when you are local.

When You Can’t Get to Escrow

If signing at the escrow office isn’t possible because you are not physically there for closing, there are alternatives:

• Mobile Notaries:

  A mobile notary can meet you at your home, office, hotel, or another agreed-upon location to complete the signing. This option offers flexibility but does come at an additional cost that is usually paid by the buyer with fees that can be $150 or more, depending on location and timing.

• Buyers Overseas:

  In some cases, when buyers are located outside of the United States, closings have been completed through a U.S. embassy or consulate. While this is possible, it often requires advance planning, availability, and strict scheduling.

Important Timing Considerations

It is important to keep in mind that closing dates can change. When using a mobile notary or an embassy, appointments must be scheduled in advance. If timelines shift, rescheduling can be difficult and may lead to added stress or delays right at the finish line.

The Bottom Line

If you are not physically there for closing, it doesn’t mean the transaction can’t move forward. However, it does mean that you must plan ahead. Each option comes with its own logistics, costs, and timing considerations. That is why it is always best to talk through your specific situation early, so we can choose the smoothest path and avoid last-minute headaches. It’s all manageable. Just start early if needed.

If you know you’ll be out of town or overseas during closing, let’s start the conversation early—I’m here to help coordinate the details and make the process as seamless as possible.

If you are thinking about buying and not currently working with an agent and would like to speak with one that understands this process and can help make it a smooth transition for you, connect with us!